Alumnae Manager

The Spence School, founded in 1892, is an independent school for girls and young women with an enrollment of 752 students in Grades K–12. The Development Office consists of 7 full-time staff members who are responsible for alumnae relations and fundraising. We are seeking an Alumnae Manager to join our highly collaborative team in a position that offers a variety of responsibilities in a busy and collegial environment.
The Spence School has a commitment to academic excellence and personal integrity. Collectively the School prepares a diverse community of girls and young women for the lifelong transformation of self and the world with purpose, passion and perspective. This full-time position helps lead a number of initiatives within a robust and highly successful program that serves nearly 3,000 alumnae in more than six major cities. The Alumnae Manager works collaboratively with the Director of Leadership Gifts and Annual Fund, Assistant Director of Communications, Manager of Special Events and the Advancement Associate on a range of alumnae programming and fundraising projects. The position reports to the Alumnae Director. As the key person helping to oversee alumnae events, the position does require some evening and weekend hours.

The major areas of responsibility include:

Event Management
  • Collaborate with the Alumnae Director on developing strategies and plans for year-round programming that include Reunion, lectures, regional visits, career exploration day, Annual Alumnae Party, young alumnae gatherings and other outreach.
Alumnae Association Affairs
  • Attend all Alumnae Association committee meetings and events; organize and prepare materials; write and distribute meeting agendas.
  • Identify and work with Class Reps (Annual Fund and News/Notes) to bolster information flow between alumnae and Spence and to support alumnae fundraising.
  • Participate in the Alumnae Annual Fund campaign; work with the Director of Leadership Gifts and Annual Fund and Alumnae Director to promote greater alumnae participation.
  • Work with volunteers and the Alumnae Director on managing the 1892 Society, our Planned Giving group.
  • Manage content for the Alumnae section of the website to ensure that all content is accurate and timely. Help identify and write news stories, alumnae profiles and select photo galleries for the website.
  • Lead the social media initiatives—maintain the Facebook page for the Alumnae Association.
  • Assist with the production of Alumnae Class Notes, which includes data base input, fact checking, follow up on notes and photographs.
  • Respond to general alumnae inquiries in a timely manner.
Parents of Spence Alumnae
  • Oversee and execute all events, programs for and communication with Parents of Spence Alumnae.
  • Manage an Executive Committee and broader committee of volunteers, enlist new members, create events and help produce newsletters targeted at this key constituency.
Information Management
  • Maintain and update alumnae information in the Raiser’s Edge data base and on the Alumnae section of the Spence Web site.
  • Utilize Raiser’s Edge to create queries, reports, mailing lists, nametags and labels.
  • Coordinate and execute all mailings both in-house (print and electronic) and through the mail house.

  • Finds joy in working with children and in school life.
  • Demonstrates cultural competency and skills engaging with and learning from people with diverse backgrounds and experiences.
  • Leads with energy, kindness and a sense of humor.
  • Demonstrates skills in communications and interpersonal relations within and across multiple constituencies.
  • Excellent organizational skills, meticulous attention to detail and the ability to prioritize and meet deadlines.
  • Demonstrates ability to foster sustained collaboration and professional growth within a team.
  • Motivated self-starter with the ability to manage multiple projects from start to finish.
  • Discretion and tact in handling confidential information.
  • College graduate; 1-2 years of alumnae relations or development experience required.
  • Proficiency and comfort with technology including Windows-based software, Internet applications, social networking sites and Raiser’s Edge data base.

To Apply:
Please submit a cover letter and resume, by Friday, September 20, to Alie Preefer at apreefer@spenceschool.org.
Spence is committed to an equitable program and a diverse faculty and student body. We therefore actively seek candidates from diverse backgrounds.